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Resources for Registered Exhibitors

Exhibitor Partners

We appreciate your participation, and are committed to partnering with you to reach the Pennsylvania library community by providing you with both pre- and post-show attendee lists, no-conflict exhibit times and ample opportunities to connect with attendees at meals and other events outside of the exhibit hall. Please review the information on this page carefully, as it will assist you in preparing for the show.  2019 Exhibitor Partners

Exhibitor Advisory Committee
This group is comprised of library business partner representatives, PaLA members and staff who are committed to the success of the PaLA Exhibits and serves as a resource to exhibitors by providing on-site support and acts as a liaison with facility personnel. 2019 Exhibitor Advisory Committee Members

Booth Assignments

PaLA assigns booths based on exhibitor preferences, registration date and seniority.  Assignments were sent in mid-August to the contact email on file for your company.

Service Kit, Shipping Instructions and Other Forms

Please note that the exhibit hall will be located in the Great Hall North with load-in/out at the North Hall Ramp. View the hotel floor plan.

Set-Up/Tear Down

Set-up:  4:30 - 7:30 PM, Sunday, October 13 and 8:00 - 11:30 AM, Monday, October 14

Tear Down:  2:30 - 5:30 PM, Tuesday, October 15

Exhibitor Service Kit   Includes information regarding shipping of materials, and purchase of additional furnishings/services. 

Please note that your booth includes a skirted table (6' or 8' depending upon booth size), two chairs and a waste can.  The flooring is polished concrete and is not carpeted.  Basic Wi-Fi is complimentary.  If you require a dedicated bandwidth or a hard-wired connection,it is available for an additional fee.

Exhibitor Guidelines for Move in/Out, Shipping, Utilities & Parking

Exhibitor/Vendor Service Request Form (electric service, additional furnishings, carpet)

Exhibit Floor Plan (PDF)

Exhibitor Meals/Tours Registration. Take advantage of additional opportunities to connect with conference attendees.  See what we have in store!  Note: Lunches taking place in the exhibit hall are included with your exhibitor registration -- registration for these lunches is not required.

Exhibitor Badge Order Form (PDF) - Deadline for badge orders is Monday, September 9.

Exhibit Raffle (PDF)Participate in this tried-and-true traffic-building program to obtain more leads!

Attendee Lists

Pre- and Post-show attendee contact lists are provided exclusively to 2019 exhibitors.  The pre-show list was sent in mid-September to the company representative on file. A post-show list, along with attendance and demographic information will be provided to your designated contact after the show.

Parking/Unloading Materials

All exhibitors are asked to park in the gravel lot during show hours.  Temporary parking is not permitted in the main entryway turn around, as this area is for drop-off and emergency vehicles only.  Additional parking is available at the Sheraton or Courtyard hotels' parking garages.  Fees may apply.

Exhibitors may unload through the loading dock of the Bayfront Convention Center.  Follow the facility's entry road (Sassafras Pier) directly back to the large garage doors where you will be greeted by a security team member.  For exhibitors who are hand carrying materials, you may enter through the front entrance of the building.  Flatbed carts are not permitted in this area. 

Lead Retrieval

We are pleased to announce a continued partnership with Bartizan Connects, the industry supplier of the popular lead retrieval app, iLeads.  With iLeads, you can capture valuable lead data anytime, anywhere using your own phone or tablet. Customize follow-up actions and survey questions, add voice or text notes, and instantly access your leads data for expedient follow-up after the show. View the iLeads 3-minute demo video.

Bartizan Lead Retrieval Order Form  (PDF)  

The Ultimate Guide to Tradeshow Lead Generation (PDF)

Reach Beyond Your Booth

PaLA is committed to helping library suppliers reach customers in the Pennsylvania library community.  In addition to exhibit space, we offer several other ways to connect and increase your visibility with this important group of potential customers.  Learn more.

Hotel Information

Due to an overwhelming registration response from conference attendees, our hotel blocks at the Sheraton and Couryard by Marriott bayfront locations are near capacity.  For this reason, we recommend that exhibitors make lodging arrangements at one of the following hotels located near the Bayfront Convention Center:

Cobblestone Hotel & Suites (less than 1 mile from Bayfront Convention Center)

Springhill Suites by Marriott  (10 minutes/6 miles from Bayfront Convention Center)

Baymont by Wyndham Erie (10 minutes/6 miles from Bayfront Convention Center)

Hampton Inn Erie South (12 minutes/8 miles from Bayfront Convention Center)

Hilton Garden Inn Erie (15 minutes/11 miles from Bayfront Convention Center)

Please contact Kim Snyder if you would like to be notified if rooms open up at either conference hotel.

Contact Us

220 Cumberland Parkway, Suite 10
Mechanicsburg, PA 17055
717-766-7663 Phone
717-766-5440 Fax
800-622-3308 (PA Only)