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Resources for Registered Exhibitors

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Image of conference attendees interacting with an exhibitor in the exhibit hall

October 19-22, 2025
(Show Dates: October 20 & 21)
Bayfront Convention Center, Erie, PA

We appreciate the support of conference exhibitors and are committed to partnering with you to connect with the Pennsylvania library community!  We do this by providing several traffic building programs. no-conflict exhibit times and ample opportunities to interact with attendees both inside and outside of the exhibit hall. Additionally, pre- and post-show attendee contact lists are provided to enable you to reach out to attendees both before and after the show.

Please review the information on this page carefully, as it will assist you in preparing for the show. Scroll down for the following:

  • Exhibits Committee/Key contacts
  • Description of booth package & show hours
  • Exhibitor Service Kit with information regarding drayage, unloading, ordering of services and additional furnishings.
  • Representative badge order instructions.
  • Programs to highlight your exhibit presence. (Exhibit Raffle, Exhibit Passes, Lead Retrieval, Showcase Presentations and sponsorship opportunities.)
  • Hotel information & lodging reservation link. (Note: the lodging block expires 9/18/2025)

Exhibits Committee

This group is comprised of PaLA members and staff who are committed to the success of the PaLA Exhibits and serves as a resource to exhibitors by providing on-site support and acts as a liaison with facility personnel.

Show Manager:
Kim Snyder Wise, Pennsylvania Library Association
kim@palibraries.org

Exhibits Committee
CO-CHAIRS
Ed Wolf, Hosting Solutions & Library Consulting (HSLC)
Jennifer Knisely, Altoona Area Public Library
Committee Members:
Alice Conyers Jones, Carnegie Library of Pittsburgh
Molly Haines, Bibliotheca
Mary Monaghan, Carnegie Library of Pittsburgh
David Payne, Avon Grove Library

Booth Package

Please note that the exhibit hall will be located in the Great North Hall, located on the ground level of the Bayfront Convention Center.

Facility Floor Plan

Exhibit Hall Floor Plan

Show Hours

  • Monday, 10/20:  12:30 p.m. - 5:30 p.m.
  • Tuesday, 10/21:  9:30 a.m. - 2:30 p.m.

Set-Up/Tear Down

  • Set-up:
    5:00 PM - 7:00 PM, Sunday, October 19
    8:00 AM - 12:00 PM, Monday, October 20
  • Tear Down/Move Out:
    2:30 - 5:00 PM, Tuesday, October 21

Booth Package Includes:

  • 8'W x 10'D Pipe & Draped Booth:  (Charcoal & Silver Drape); 8' Back Wall, 3' Side Wall
  • 6' skirted table (black skirting) 2 chairs & a wastebasket
  • The exhibit floor is polished concrete and is NOT carpeted.  Exhibitors may bring their own carpet/mat for their specific booth.
  • High-Speed Wireless Internet
  • Registration for up to 2 company representatives (includes access to lunch & breaks in the exhibit hall.)
  • Alphabetical listing, searchable by product/service category, in the following:
  • Attendee Pre- and Post-Show Contact Lists (details below)

Attendee Contact Lists
Pre- and Post-show attendee contact lists are provided exclusively to 2025 exhibitors. Please ignore any offers from third parties to purchase this list.

  • The pre-show list will be provided to the company representative on file no later than 30 days before the show start date. (This year's pre-show list was sent via email to the exhibit contact on file on 9/17/2025 - please contact kim@palibraries.org if you did not receive it.)
  • A post-show list, along with attendance and demographic information will be provided to your designated contact after the show.

Exhibitor Service Kit

Obtain the information and forms necessary to manage your booth to include:

Enhance Your Exhibit Presence & Connect with More Attendees

PaLA is committed to helping library suppliers reach customers in the Pennsylvania library community.  In addition to exhibit space, we offer several other ways to connect and increase your visibility with this important group of potential customers including the following optional add-ons:

Available at no additional cost:

  • The Exhibit Raffle, designates exhibitors as the exclusive means for attendees to obtain raffle tickets to win prizes during the end-of-day prize drawings.
    $100 Minimum prize donation value.
    Raffle Form
  • Complimentary exhibit passes are yet another way our exhibitor partners can be made heroes in the eyes of their customers or potential customers.  Exhibitors may request two exhibit hall passes (valued at $40 each) to distribute to customers or potential customers to attend the show free of charge.  Contact kim@palibraries.org to request passes.

Available as Add-on Purchases:
(Contact kim@palibraries.org to add)

  • Premium Booth with Lead Retrieval  Provides for an enhanced listing in the exhibitor directory and mobile app as well as lead retrieval capability.  $195    Learn more.
  • Showcase Presentations
    Exclusive to exhibitor partners to present a 20-minute program to highlight a product or service to a group of potential buyers.  Equipment & listing in program book included.  $275 (limited opportunities)
  • Sponsorship & Advertising Opportunities offer a tremendous way to put your brand in front of library professionals and show your support of libraries.  Learn more

Hotel Information

The PaLA Block of rooms at the Courtyard by Marriott and Sheraton Erie Bayfront expired September 18.  However alternative lodging can be found at nearby hotels.

Parking in the surface lot at the Bayfront Convention Center is complimentary for all conference participants.

Bayfront Convention Center location & travel information

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